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The Ultimate Checklist for Choosing A Venue for Your Event

The venue has a significant influence on the tone, style, and mood of any event. This is why it is important to make sure you get it right with your venue. You need to know what exactly you’re looking or before making your choice of space.

In this article, we’re going to provide you with a checklist of the possible questions you should have at the back of your mind when scouting venues.

#1: The cost

You already have your budget for the event, so the next thing is to inquire about the cost of securing a venue and every other thing included. You need to be flexible on the date as there could be different price tags for certain days of the week. However, you should be able to not the date and have it written boldly on the contract.

#2: Capacity

It is important to go for a venue with the actual capacity to accommodate the number of attendees you’re expecting. It should have space for people to move around without hitches of any kind. Remember, the venue should add color to your event.

#3: The location

Your location should be one that will not pose a great challenge to your expected attendees. It should be widely accessible. Look out for airport access, valet or onsite parking service, and public transport links.

#4: Style

Your chosen venue should be able to match the style or theme of your event. Before making any choice, you need to think of a venue that best suits your event. Preferably, go for a venue that won’t require you to spend so much on decoration.

#5: Catering

You need to determine if catering services are to be provided by the venue. However, it is important to know if special dietary requirements are accommodated by the venue. Most importantly, don’t fail to do a menu tasting.

#6: Layout

You need to make a site visit first. When you do, look out for the best event seating layout. You need to make sure that there is space for all the aspects of your event. For example, if it’s a wedding, then there should be a space for a reception after the main wedding ceremony just like it is with some great venues like Galerie Le Royer.

#7: Weather

It is important to have a plan B, in a case of rain and other environmental conditions that could disrupt the event when you’re scouting for a venue.

The next thing after ticking the boxes on the checklist is to get someone who will deal with issues that may arise. This way, you will ensure a smooth event.